Policy version: June 2023
We are the controller of personal data obtained via the website, meaning we are the organisation that is legally responsible for deciding how and for what purposes it is used.
We collect, use and are responsible for certain personal data about you. When we do so we are subject to the UK General Data Protection Regulation (UK GDPR).
What this policy applies to
Throughout the website we may link to other websites owned and operated by third parties. Those other third party websites may also gather information about you in accordance with their own separate privacy policies. For privacy information relating to these other third party websites, please consult their privacy policies as appropriate.
Personal data we collect about you
The personal data we collect about you depends on the particular activities carried out through the website. We will collect and use the following personal data about you:
Artemis Pathway Applications:
Artemis Academy Applications:
If you do not provide the personal data we ask for where you wish to contact us, make an application or express an interest in the services offered through our website, we will not be able to respond to your contact request/application.
We collect and use this personal data for the purposes described in the section ‘How and why we use your personal data’ below.
How your personal data is collected
We collect personal data from you directly, when you enter or send us information, when you provide your details to us as part of getting in touch with us or submitting an application or expressing an interest in the services offered through our website.
How and why we use your personal data
Under data protection law, we can only use your personal data if we have a proper reason, eg:
A legitimate interest is when we have a business or commercial reason to use your information, so long as this is not overridden by your own rights and interests. We will carry out an assessment when relying on legitimate interests, to balance our interests against your own. You can obtain details of this assessment by contacting us (see ‘How to contact us’ below).
The below explains what we use your personal data for and why.
What we use your personal data for
Communications with you not related to your contact request, including about changes to this policy or other important notices -To comply with our legal and regulatory obligations
Dealing with your application or expression of interest through our website - For our legitimate interests i.e. to assess and validate your application and/or respond to your submission
Providing updates to you on our activities or events that you have signed up to hear further about - For our legitimate interest i.e. to promote our work and activities
See ‘Who we share your personal data with’ for further information on the steps we will take to protect your personal data where it needs to be shared with others.
Marketing and Updates
We may use your personal data to send you updates (by email) about Artemis Racing’s sailing activities and events or activities that you have signed up to hear further about.
We have a legitimate interest in using your personal data that you submit to us, for marketing purposes (see above ‘How and why we use your personal data’). This means we do not usually need your consent to send you marketing information. However, where consent is needed, we will ask for this separately and clearly.
You have the right to opt out of receiving marketing communications at any time by:
We may ask you to confirm or update your marketing preferences if there are changes in the law, regulation, or the structure of the operation of our business.
We will always treat your personal data with the utmost respect and never sell or share it with other organisations for marketing purposes.
For more information on your rights to object at any time to your personal data being used for marketing purposes, see ‘Your rights’ below.
Who we share your personal data with
We will share your personal data between Artemis Racing entities and Artemis Technologies Limited for the purposes of delivering the Swedish Challenge, the Artemis Pathway and/or Artemis Academy related activities and events. We may also share your personal data with third parties who will manage, administer and/or delivery events connected with the Swedish Challenge, the Artemis Pathway and/or Artemis Academy for example sailing clubs in Sweden and/or the UK and groups responsible for delivering sailing events in Sweden and/or the UK.
We routinely share personal data with other third parties we use to help us run our business, eg marketing agencies or website hosts and providers.
We may occasionally need to share personal data with:
If you would like more information about who we share our data with and why, please contact us (see ‘How to contact us’ below).
How long your personal data will be kept
We will not keep your personal data for no longer than we need it for the purpose for which it is used.
Following the end of the of the retention period, we will delete or anonymise your personal data.
Transferring your personal data out of the EU and/or the UK
Countries outside the EU and UK have differing data protection laws, some of which may provide lower levels of protection of privacy. We will not transfer your personal data outside the EU or the UK.
Cookies and other tracking technologies
A cookie is a small text file which is placed onto your device (eg computer, smartphone or other electronic device) when you use the website.
You generally have the following rights, which you can usually exercise free of charge:
For further information on each of those rights, including the circumstances in which they apply and circumstances in which they do not apply, please contact us (see ‘How to contact us’ below). You may also find it helpful to refer to the guidance from the UK’s Information Commissioner on your rights under the UK GDPR.
If you would like to exercise any of those rights, please email us—see below: ‘How to contact us’.
When contacting us please:
Keeping your personal data secure
We have appropriate security measures to prevent personal data from being accidentally lost, or used or accessed unlawfully. We limit access to your personal data to those who have a genuine business need to access it.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
How to complain
Please contact us if you have any query or concern about our use of your information (see below ‘How to contact us’). We hope we will be able to resolve any issues you may have.
You also have the right to lodge a complaint with the Information Commissioner.
The Information Commissioner may be contacted at https://ico.org.uk/make-a-complaint or by telephone: 0303 123 1113.
How to contact us
Our contact details are shown below:
Our contact details
Post: Legal Counsel, Artemis Technologies Limited, Alexandra House, St. Johns Street, Salisbury, England, SP1 2SB
For further information on cookies generally, including how to control and manage them, visit the guidance on cookies published by the UK Information Commissioner’s Office, www.aboutcookies.org or www.allaboutcookies.org.
We will ask for your consent to place cookies or other similar technologies on your device, except where they are essential for us to provide you with a service that you have requested.
The types of cookies used on the website include:
Necessary cookies: these are essential in order to enable you to move around the Digital Media and use its features, such as accessing secure areas of the Digital Media. Without these cookies, our Digital Media would not work properly and services you have asked for, like shopping baskets or secure customer accounts, cannot be provided.
Performance cookies: these collect information about how visitors use the Digital Media, for instance which pages visitors go to most often, and if they get error messages from web pages. These cookies don’t collect information that identifies a visitor. All information these cookies collect is aggregated and therefore anonymous. We use these cookies to test different designs and features for our website and we also use them to help us monitor how our visitors reach our sites and how effective our advertising is.
Functional cookies: these allow the Digital Media to remember choices you make (such as your user name, language or the region you are in) and provide enhanced, more personal features. These cookies can also be used to remember changes you have made to text size, fonts and other parts of web pages that you can customise.
Social networking cookies: these are usually set by the social networking provider and enable you to share content from the Digital Media with your friends through your favourite social networks.
The below provides more information about the cookies we use and why:
Name: YouTube Video
Provider: Google Ireland Limited
Purpose: Displaying Videos
Whether cookie is essential for us to provide you with a service that you have requested and whether we will seek your consent before we place the cookie: Essential to play videos embedded on the website, but not essential to use the website generally. We will ask your consent before we place the cookies. See the cookie banner on the website for further information.
Third party access to the cookies
How to turn off all cookies and consequences of doing so
If you do not want to accept any cookies, you may be able to change your browser settings so that cookies (including those which are essential to the services requested) are not accepted. If you do this, please be aware that you may lose some of the functionality of our website.
For further information about cookies and how to disable them please go to the guidance on cookies published by the UK Information Commissioner’s Office, www.aboutcookies.org or www.allaboutcookies.org.
How to contact us